![]() For example, you can set up a rule that prioritizes emails based on the sender, or one that redirects promotional messages to a different folder. Many email providers allow you to create rules or filters that can help you quickly categorize emails, saving you the trouble of manually sorting them. When you have spare or idle time - like when you’re waiting in line at a supermarket - you can delete spam, group important email chains, and deal with mindless email tasks to quickly clean up your inbox. Sometimes, the messages you receive don’t require direct action. You may even want to close your email app or browser tab when you need to do highly focused work. Receiving email notifications can be as distracting as the emails themselves, so turn off your notifications to curb these interruptions. Turn off email notificationsĭespite setting aside times to check your messages, you may still be tempted to open your inbox as soon as you get a notification. Some people may find it effective to dedicate 10 minutes every hour to go through their emails, while others may need to check their inboxes only two or three times a day. The amount of time you need to review and respond to emails will depend on how many messages you typically receive and how frequently you receive them. What’s great about time blocking is it also allows you to minimize daily distractions, ensuring an uninterrupted and more concentrated workflow. ![]() This way you can avoid multitasking and instead focus on processing your emails more efficiently. It’s a good idea to schedule specific blocks of time throughout the day to check your inbox. Set aside time to read and respond to emails Here are some tips for improving your email management and keeping the messages in your inbox to a minimum. It’s not hard to see how a cluttered inbox - and the anxiety of unanswered messages - can affect your productivity.įortunately, there are many ways to manage your inbox more efficiently. For all its merits, your email inbox can quickly become the bane of your existence if it’s left unmanaged.
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